We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Non-IOE students should refer to their own faculties for EC advice. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Students' Union UCL is an organisation that exists to make more happen. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Your claim will be considered by your department. We've made the process as easy as possible for you - but don't just take our word for it. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Source: Shutterstock. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream No. Extenuating Circumstances | Students' Union UCL We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. /Tx BMC Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Extenuating circumstances - The University of Nottingham endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Extenuating circumstances . b`bd`a`%iHg`> i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. If you submit your essays online, chances are your extenuating circumstances form will also be online. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . If you are still unable to meet the deadline you must submit a conventional EC. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. This may affect the type of mitigation that is available to you. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Extenuation Procedures | University of East London My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ How to apply for extenuating circumstances - Study International You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. "Extenuating circumstances" meaning and when to use it EMC endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. This is synonymous with "mitigating," or "exceptional" circumstances. 'Extenuating Circumstances' are events that are . Examination stress is a common experience and not usually considered an extenuating circumstance. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Extenuating Circumstances | Students Union UCL This step-by-step guide will clarify how to do that. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. We should, in these circumstances, be able to get back to you within 10 days. Letter or certificate froma doctor or other registered medical professional external totheUniversity. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. I have offers from manchester and UCL. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Source: Kyle Loftus/Unslash. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Figures captions and table titles. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. If the request is accepted, the student may be granted an extension. EMC Letter from your doctor or medical practitioner). %PDF-1.6 % If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Back-to-back self-certified ECs are not allowed. and must cover the full period for which you are requestingmitigation. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. We live by four promises. Although we encourage you to discuss coursework with others, the final product must be your own work. Ifyou are still unhappy after the review, you. Raise an Extenuating Circumstances claim via the Student Enquiry Centre HR Advisor | Students Union UCL and must cover the full period for which you are requesting mitigation. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. e.g. Extenuating Circumstances | UCD Current Students Need support during your admission journey? Short-term support for illness, bereavement or other unexpected emergencies. It is a charity with over 48,000 members. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College University is a big, exciting place. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. review their decision. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Some other situations beyond your control typically arent considered viable extenuating circumstances. This year, students will be allowed to self-certify (apply without formal proof) for an EC . The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. If you had previous extensions for the same assessment, state the most recent deadline. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Lead your club, society and the whole Students' Union Nominate Now . You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. You can find the full enhanced Extenuating Circumstances procedure here. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. /Tx BMC You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Enjoy! UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. National Student Money Week: Here's how we're supporting you. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. You can find a guide to submitting your claim on Portico on the UCL website. All Extenuating Circumstances claims must now be submitted on Portico. Work will not be accepted by email. You can find a guide to submitting your claim on Portico on the UCL website. UCL extends Extenuating Circumstances allowance as part of 'no What qualifies for extenuating circumstances? how to apply for extenuating circumstances ucl Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. Check if your circumstance meets the grounds for EC. You may wish to start by speaking with your personal tutor. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. You must proof-read and correct all errors. Luckily, extenuating circumstances are there to support you during these situations. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Yes, as long as they fall within the same 14-day period. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. You must submit your late evidence no more than four weeks after submitting your EC application. You should submit the EC on time and indicate that your evidence will be forthcoming. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. However, you have the right to appeal your results via the. If your ECs are submitted late, your evidence should help to explain the delay. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. All coursework should be submitted by 12.00 noon on the stated deadline. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. /Tx BMC University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. /Tx BMC Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Your EC will only be validated on receipt and evaluation of your evidence. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. EMC HPpuVru0 If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. You can find information about the Extenuating Circumstances procedure in your student handbook. Here are three students sharing their experiences of applying for financial support from us. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. how to apply for extenuating circumstances ucl. You apply for extenuation via an online form. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Then youll know where you are and how best to proceed with the assignments involved. What falls under extenuating circumstances? If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Make sure you submit your application in plenty of time to reduce added stress. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. You can find a guide to submitting your claim on Portico on the UCL website. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. What are extenuating circumstances for financial aid? Appendices should be kept to a minimum and should not be used to get round the word limit. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Source: Glenn Cartsens Peters/Unsplash. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. /Tx BMC This step-by-step guide will clarify how to do that. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream We provide opportunities for 300 staff and have an annual turnover of more . Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream References in the text should be in the author/date (Harvard) format. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Advertise a vacancy on our platform today. how to apply for extenuating circumstances ucl You can submit a self-certified EC to cover any assessments (including exams) falling within that period. See also Extenuating Circumstances and Reasonable Adjustments (section 10). exams) to the next assessment period. /Tx BMC Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. are met, they are able to apply for further extensions using this process. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Changes to the face of Oxbridge applications for the 2024 application cycle If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Self-certified EC claims must be submitted before the assessment deadline/date. Theywontusually accept things such as viruses, disk corruption, printer problems etc. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Any claims submitted after the assessment has started must be accompanied by evidence. See Section 2.9: If you miss the deadline for EC claims. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you are not sure whether you should use Extenuating Circumstances. After that, it is your work, and we normally see it only in our capacity as examiners. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ The information you need to support you with an extenuating circumstances claim can be found below. But life isnt always easy. Students will not be entitled to their SoRA adjustment again on top of an EC extension. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. All coursework, projects and dissertations must be submitted. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. EMC To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication